Frequently Asked Questions
To ensure that your visit to Adelaide and the experience of the conference is as enjoyable as possible, here is a list of Frequently Asked Questions which will hopefully provide you with all the information you need.
We encourage you to read through this before you attend. Please contact us if you have a question that we haven’t answered.
Dress Code
The AMMA Conference is a civilian event and therefore military wear is not compulsory. However, if you are sponsored by Defence you should check with your superior officer as to what you are required to wear.
Social Functions
Welcome Reception – smart casual
Conference Dinner – cocktail
Conference Venue
2025 AMMA Conference will be held at Adelaide Convention Centre, North Terrace, Adelaide, South Australia 5000, Australia
Adelaide Convention Centre is conveniently located at the heart of Adelaide’s city centre, which is a short 15-minute drive from the airport. The venue is easily accessible, whether you’re walking or taking advantage of Adelaide’s extensive public transport network.
With easy access and ample parking across two secure undercover car parks – the North Terrace & Riverbank car parks – getting to and from Adelaide Convention Centre couldn’t be any easier.
For more information regarding rates and opening hours, please see the car parking page from the Adelaide Convention Centre.
During the conference
The registration desk will be at the Adelaide Convention Centre, Foyer M & N. Please direct any questions you may have regarding registration, session attendance, or other elements of the conference to Leishman Associates staff at this desk.
General Enquiries Desk Opening Hours:
Thursday, 16 October | 1100 – 1600
Friday, 17 October | 0700 – 1800
Saturday, 18 October | 0800 – 1730
Sunday, 19 October | 0800– 1200
The social functions are inclusive as part of the Full Registration. For more information, please visit the Social Functions page.
Welcome Reception, Friday 17 October
Held in the exhibition hall, Halls M&N, ground level, Adelaide Convention Centre
1700 – 1830
Conference Gala Dinner, Saturday 18 October
Held in Halls C&D, ground level, Adelaide Convention Centre
1830 – 2330
Conference App will be available to download for iOS and Android through the App Stores. The app will contain all the information with regards to the conference and the program. If you have difficulties downloading/navigating the app, please see Leishman Associates staff at the registration desk
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. A photographer will be at the conference, if you have any issues with being photographed, please notify the photographer or Leishman Associates staff.
In the lead-up to the conference, edits will be made to the program. See the latest version of the program on the website and Conference App. Any changes to the conference program during the conference will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.
The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property.
Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.
Registration fees do not include insurance of any kind. It is recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property, and repatriation expenses. The insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.
Various components of this event are being handled by Leishman Associates, a Professional Conference Organiser (PCO). Leishman Associates may be contacted regarding any matters relating to the event management. Further information about the PCO can be found at the following website: www.leishman-associates.com.au
If you have advised us of any special dietary requirements during the registration process, the caterers at each function have been provided these. A special buffet table will be set during the day for special diets. If you are unsure, please see the venue staff.
(v) Vegetarian, may contain egg, dairy products and/or honey
(vg) vegan, does not contain animal products
(gfr) gluten-friendly, no added gluten products, however trace elements may be present
(nfr) nut friendly, no added nut products, however, trace elements may be present
(dfr) dairy friendly, no added dairy products, however trace elements may be present
Free wireless internet access will be available for the duration of the Conference.
PLEASE NOTE: The internet is not to be used to view or download any illicit material, including movies, music, etc.
A delegate list will be emailed out a week after the conference. Printed delegate lists will not be available at the conference. If you had selected privacy required when completing your registration form, your name will not appear on the list.
We will not tolerate harassment of conference participants in any form.
Conference participants violating the Anti-Harassment Policy may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.
If you experience any bad behaviour and/or you feel uncomfortable or unsafe during the conference, please contact the Conference Organisers.
Speakers, Chairpersons, or Poster Presenters
Chairpersons will receive an email prior to the conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Theni at Leishman Associates (03 6234 7844).
Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the Speakers Preparation Room, at least two hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 5 minutes before the commencement of the session, if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. There will be facility to test and modify your presentation if required within the Speakers Preparation Room.
Accommodation
Please email Daniella at Leishman Associates to cancel or change your accommodation prior to the Conference. If you need to cancel your accommodation booking within 30 days of your arrival date, any cancellation fees will be subject to the hotel cancellation policy. Please click here to view the hotel terms and conditions.
If you arrive 24 hours later than your indicated arrival day, charges will apply. If you alter your accommodation booking after you have checked in, please deal directly with the hotel.
Cancellation and Disclaimer
Cancellations must be received in writing – please email Theni at Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received an acknowledgement within two business days, please contact Leishman Associates at (03) 6234 7844.
See our Terms and Conditions page for full details.
All intellectual property rights of the event and all materials distributed at or in connection with the event is owned by the Host, Leishman Associates, Sponsors, &/or Speakers presenting at the event. Participants may not use, reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the conference, content, or in any materials distributed at or in connection with the Conference for any reason without prior written permission from the Host.
No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photography, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.
The 2025 AMMA Conference reserves the right to amend or alter any advertised details relating to dates, program and speakers, if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.
